Associate Director International Operations Military HIV Research Program Bethesda, MD

Updated: April 16, 2020
Job ID: 215855
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking an Associate Director International Operations to support the Military HIV Research Program (MHRP) and the Emerging Infectious diseases Branch (EIDB) located in Bethesda, MD. HJF provides scientific, technical and programmatic support services to MHRP and EIDB. 

This position supports the Program Activities of the Military HIV Research Program (MHRP) worldwide. The incumbent will work with Country/Program Directors to ensure operational compliance and policies and procedures are developed, followed and maintained in accordance with HJF. This position is based at MHRP home office in Bethesda, MD and will require international travel to all international field sites.

Responsibilities:

  1. The Associate Director - International Operations will lead and/or assist with the set up of new programs or offices in the field. Responsibilities may include local in country registration, setting of bank accounts, ensuring local compliance, setting up administrative and financial systems consistent with HJF/HJFMRI/MHRP and local government policies and closeout of program offices.
  2. Ensure streamlined operations systems in line with HFJ/HJFMRI/MHRP and host country rules and regulations.
  3. Assisting in country programs with workforce management. Responsibilities may include working with local and global human rescues on organizational design, candidate recruitment and selection, and compensation management. 
  4. Establish, operational audit, and remedy operational procedures to support the effective and efficient operations of country program offices.
  5. Create a working resource/handbook for all country programs operationally to ensure standardization across all programs in line with host country regulations.
  6. Provide administrative and logistical support to ensure that program staff are aware of HJF policies and procedures and comply to ensure effective use of program resources.
  7. Streamline maintain and remedy procurement processes to meet program deliverables and milestones, while ensuring programs follow HJF/HJFMRI/WRAIR ID procurement procedures.
  8. Serve as primary liaison for HJF/WRAIR ID HO on all operational and logistics matters for program countries.
  9. Support Country Directors, Operational Directors and other POCs in all operations tasks and duties.
  10. Manage, train, and mentor key operations team in the areas of administration, logistics, human resources, procurement, and activity budgeting in country of operations. 
  11. Respond to requests from HO and Country/Program Directors as needed.

Required Knowledge, Skills and Abilities: Knowledge of organizational objectives, the federal budget process, office automation. Ability to work completely independently, use sound judgement in solving problems, and coordinate many complex systems and programs simultaneously. Strong leadership skills, knowledge of project management principles, and excellent communications customer/client relationship and people management skills.

Minimum Education: Bachelor’s degree required, Master’s degree preferred. 

Minimum Experience/ Training Requirements: More than 10 years of relevant work experience required. 

Required Licenses, Certification or Registration: PMP preferred.

Supervisory Responsibilities: Direct authority to make decisions on the following: employee hiring, disciplinary action, starting salaries and merit increases; conduct employee performance evaluations and directs work activities.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

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