Program Coordinator - Military HIV Research Program - Bethesda, MD (Multiple Openings)

Updated: May 18, 2020
Job ID: 215801
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking multiple Program Coordinators to support the Military HIV Research Program (MHRP) located in Bethesda, MD. HJF provides scientific, technical and programmatic support services to MHRP. 

The incumbent will provide administrative project oversight of a narrower scope under the direction of a supervisor.  Coordinates budget and accounting, space management, personnel management, overall management, contracts, and purchasing. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks. 


  1. Under supervision, ensures the terms and conditions of the award / funding vehicle are adhered. Assists in ensuring all required reports are completed and submitted on time.
  2. Communicates with internal staff and external customers. Negotiates with vendors and obtains quotes for equipment.
  3. Provides administrative support under the direction of a supervisor such as hiring, purchasing, and tracking progress.
  4. Assists in overseeing and managing collection, maintenance, analysis, and evaluation of data used in grant submissions, presentations, and publications.
  5. Responsible for all aspects of meetings, travel and calls including scheduling and organizing, meeting arrangements, coordination with partners and minutes. 
  6. Assist with the preparation of requests for presentations relation to MHRP/EIDB, contracts, budget actions and proposals. 
  7. Travel to sites to ensure professional relationship with field sites and ensure awareness of ongoing site issues. 
  8. May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Required Knowledge, Skills and Abilities: Knowledge of organizational objectives, the federal budget process, office automation; ability to work completely independently, use sound judgement in solving problems, and coordinate many complex systems and programs simultaneously. Knowledge of project management principles, and good communications skills.

Minimum Education: Bachelor’s degree required. 

Minimum Experience/ Training Requirements: 0-2 years of relevant work experience. 

Supervisory Responsibilities: May recommend the following: employee hiring, disciplinary action, and starting salaries; provide input on employee performance evaluations.

Work Environment: Ability to travel up to 15% of times to international sites. 

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.