Director, MHRP EIDB Administration

Updated: August 20, 2019
Job ID: 215182
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Director, MHRP EIDB Administration to support the U.S. Military HIV Research Program (MHRP) as well as the Emerging Infectious Disease Branch (EIDB) located in Bethesda, Maryland. HJF provides scientific, technical and programmatic support services to MHRP/EIDB. 

The Director oversees the administrative functions for the HJF components of the U.S. Military HIV Research Program (MHRP) as well as the Emerging Infectious Disease Branch (EIDB) at the Walter Reed Army Institute of Research (WRAIR). This position is based in Bethesda, MD and reports to the Chief of Operations. The incumbent will effectively and efficiently deliver administrative activities to support all domestic and international operations while maintaining alignment with the requirements and deliverables for key HJF Home Office, USG and external partners and stakeholders.

The successful candidate will infuse the group with energy and enthusiasm to achieve our goals while building a culture based on teamwork, open communication, prudent risk taking, innovation and accountability.

Responsibilities:

  1. Provides daily direction, oversight and supervision to HJF staff involved in the administration of the HJF components MHRP and EIDB, domestically and internationally, including the following functional areas:
    • Human Resources
    • Contracts and Procurement
    • Facilities & Property
    • Travel & Events
    • Front Office Reception / Executive Assistance
  2. Makes recommendations for actions to improve processes, practices, policies with the goal of improving efficiency of Program activities.
  3. Responsible for developing, maintaining Program policies and standard procedures for all responsible functional areas.
  4. Working with the Chief of Operations, implements and coordinates various reporting functions including annual reports.
  5. Coordinates and builds powerful, productive relationships with all stakeholders including HJF Home Office, international site staff and other partners and collaborators.
  6. Promote a culture throughout the department of Service Excellence throughout the department; mentor staff through 1:1 meetings, coaching sessions and professional development plans, etc.
  7. Other duties as assigned.

Required knowledge, skills and ability: 

  • Demonstrated management and leadership skills; taking a “hands on” implementation approach when needed.
  • Excellent interpersonal and relationship building skills with both domestic and international teammates and collaborators.
  • Excellent written and verbal communication and presentation skills; demonstrated ability to effectively communicate with international teammates and collaborators. 
  • Ability to effectively work independently or in a collaborative environment as needed.
  • Ability to use considerable judgment, initiative and independence.
  • Detail oriented and possess excellent organization skills.
  • Flexibility and ability to work on multiple projects, wide variety of tasks in a fast-paced, rapidly changing environment.
  • Ability to manage multiple priorities on different timelines; ability to prioritize/reprioritize work to meet short suspense deadlines.
  • Ability to maintain complete discretion in all matters; routinely and effectively handle confidential and sensitive information. 
  • Ability to confidently engage with staff and stakeholders at all levels to define needs and expectations.
  • Highly proficient in MS Office Suite.

Minimum Education/Training Requirements: Bachelor’s degree in business, management or life sciences required. Masters level degree strongly desired. 

Minimum Experience:  

  • Must have 10 years directly related experience.  
  • Experience with federally funded, specifically DoD, infectious disease and human subject research is preferred. Experience with HHS funded programs is desirable. 
  • Experience managing or administering international programs is required.
  • Project management experience is desirable.

Physical Capabilities: Capable of communicating verbally, able to write and prepare documents in a variety of forms, able to move within the work site, able to travel to and move within MHRP/EIDB's field research sites.

Supervisory Responsibilities/Controls: Incumbent will directly supervise several staff both domestically and internationally.

Work Environment: Primarily office environment with occasional site visits to research laboratories. Some international travel to Africa or Asia, approximately 10%, is required.

Background: Eligibility to obtain a Common Access Card (CAC); eligibility to obtain and hold a Public Trust background.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.
 

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