Associate Director of Programs and Operations (Emerging Infectious Diseases Branch)

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Updated: June 28, 2019
Job ID: 214707
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking an Associate Director of Programs and Operations to support the Emerging Infectious Diseases Branch (EIDB) located in Bethesda, Maryland. HJF provides scientific, technical and programmatic support services to EIDB. 

The Associate Director of Programs and Operations, Emerging Infectious Diseases Branch will be a key senior management leader and primary Henry M. Jackson Foundation (HJF) representative and liaison in support of US government leadership of EIDB. The incumbent will provide programmatic, administrative and operational oversight and direction in support of the EIDB portfolio of activities. The incumbent will support current and new research initiatives undertaken by EIDB and work with the Walter Reed Army Institute of Research (WRAIR), HJF headquarters, HJF Medical Research international the CHIDA Cooperative Agreement representatives and other entities to support EIDB's mission and requirements. The incumbent will work with multiple collaborating partners, including but not limited to: Department of Defense (DoD) agencies, foreign government entities, academic institutions, non-governmental organizations and industry. The incumbent will also support staff locally and internationally.

The Associate Director of Programs and Operations must be a highly motivated individual who demonstrates judicious use of time and resources, performs well under pressure, works independently and adapts easily to new challenges and dynamic working conditions.

Responsibilities: 

  1. Operations: Oversees and implements appropriate resources to ensure that operational requirements are met.
    • Supervise  HJF  personnel  hiring and  retention  in the  U.S.  and  abroad, to  include: manpower  utilization, work-flow  and operational  procedures.
    • Identifies key administrative and operational challenges and devises and implements solutions to ensure successful program execution.
    • Supports and manages inter-organizational  agreements.
  2. Finance: Develops appropriate financial resources to ensure the financial health of EIDB's portfolio.
    • Oversees the development, execution and management of program budgets, and reviews and approves all spending for projects being executed through HJF.
    • Oversees  the  development  and  management  of  HJF grant  proposals, awards  and contracts.
  3. Administrative & Programmatic:
    • Organizes program presentations and reports as needed, including reports to WRAIR, RAA and other US government agencies.
    • Assists with preparation and editing of abstracts and manuscripts.
    • Coordinates branding and communication efforts.
    • Establishes and strengthens relationships with researchers and partners in the US and globally.
    • Fosters a productive, and supportive team culture to meet program objectives.
    • Provides oversight for the management of domestic and international activities.
    • Liaises between HJF, US Government (EJDB Director and other USG leadership) and partners in support of EIDB portfolio of activities.
    • Leads discussions, decisions and actions among multiple partners across organizations.
    • Ensures compliance with relevant organizational/government policies and standards.
  4. Other Job Duties: 
    • Completes other tasks as needed and assigned.
    • Travels domestically and internationally (often to resource-limited settings).

Required Knowledge, Skills and Abilities: 

  • Demonstrated ability to implement dynamic cross-functional programs.
  • Demonstrated experience implementing and managing international initiatives.
  • Experience supervising a wide range of personnel.
  • Strong written and oral communication skills.
  • Ability to facilitate discussions of complicated, multi-faceted issues and clearly communicate the decisions, implications, and actions promptly and succinctly .
  • Experience managing budgets and contracts.
  • Able to foster cooperative relationships with highly skilled partners.
  • Able to manage multiple projects, priorities and deadlines.
  • Able to excel in fast-paced, changing, and challenging environments.
  • Exceptional organizational and analytical skills.
  • Proficient MS Office skills (with outstanding Excel skills).

Minimum Education: Master's degree in scientific field or related field. 

Minimum Experience: 6 - 10 years of experience in biomedical/health research program management, with specific experience in managing programs in an international setting.

Supervisory Responsibilities/ Controls: Supervises project managers and operational support staff in the US and abroad.

Work Environment: Office, field setting; Up to 10% travel.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

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