Clinical Project Manager II

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Updated: June 6, 2019
Job ID: 214715
Status: Full-Time
Regular/Temporary: Regular
Location: Bethesda, MD, United States

Join the HJF Team!

HJF is seeking a Clinical Project Manager II to support the U.S. Military HIV Research Program (MHRP) located at the MHRP Office in Bethesda, Maryland. HJF provides scientific, technical and programmatic support services to MHRP.

The Incumbent is responsible for coordinating efforts of cross-functional project teams within the Clinical Directorate of the U.S. Military HIV Research Program (MHRP, Under direction of the Clinical Directorate, the incumbent will work with a team of project managers to develop project plans and support budget development activities, track progress of assigned clinical studies, and organize communication with study teams located in the U.S. and internationally and integrate administrative activities supporting clinical research projects. MHRP sites are located in Thailand, Uganda, Kenya, Tanzania, Nigeria and Mozambique and travel is required. The clinical project manager will work with multiple Research Physicians, but under guidance of one coordinating research physician. Types of studies may include cohort development, HIV preventive vaccine and HIV therapeutic trials. The clinical project manager may assist with site development of new sites, working with HJF teams to establish project timelines and coordinate research portfolios.


  1. Responsible for operational management of clinical research by applying comprehensive knowledge of clinical development and project management to help lead and develop appropriate project plans, work with the project team to refine plans and establish realistic targets for task completion, develop and implement communications plans, and monitor progress throughout the life of the study.
  2. Support Research Physicians by coordinating operational, administrative and diverse programmatic activities for the Clinical Research Directorate project teams for multi-site international clinical studies. Project teams may include research physicians, statisticians, pharmacists, data managers, regulatory specialists, site PI and study teams, clinical and research laboratory experts, research collaborators, human resources, budget analysts, and contracting.
  3. Coordinates with team leads in each project area to prepare written progress reports and oral briefings on study-related timelines and milestones. Track and support study budget development and track any required project agreements and contracts.
  4. Coordinates communications within project team, organizing meetings and developing appropriate agendas, coordinating meeting minutes and their appropriate dissemination, following up on action items with responsible parties. Support the Research Physicians by assisting with meeting management and the development of plans, reports and presentations as required.
  5. Assess risks to project performance, and independently or in collaboration with study team, develop risk mitigation proposals for consideration by responsible leadership. Implement selected mitigation plan(s) and monitor outcomes.
  6. Liaise and work with project area leads to ensure development of necessary study documentation, clinical database, CRFs and ICFs.  Liaise with regulatory team lead to ensure compliance with regulatory jurisdiction of each site and all applicable US agencies.
  7. Assists Research Physicians with site development including establishing site development and logistics.
  8. Performs other related duties as assigned.

Required Knowledge, Skills, and Abilities: Ability to work in a fast-paced international research environment, and to plan and manage multiple priorities on different timelines. Ability to incorporate strategic vision of leadership into plans and operations with attention to detail leading to optimized cost, time and performance outcomes. Ability to manage complex issues with multiple partners and stakeholders. Flexibility to handle a variety of tasks and shift priorities as necessary. Excellent organization, time and project management skills with strong interpersonal skills. Ability to effectively interact with local and international external collaborators in a culturally sensitive manner. Ability to work as an effective team member in a virtual environment. High level of initiative and ability to work with minimal supervision. Demonstrated clinical project management ability, oral/written communication, presentation, and interpersonal skills. Proficiency in standard project management software and budgeting tools is preferred.

Education/Training Requirements: Bachelor’s required, Master’s Degree preferred in a related field of study and experience in clinical research or clinical operations positions, progressively leading to clinical project management role. Facility with requirements of International Conference on Harmonization of Good Clinical Practice.

Minimum Experience: 4 - 6 years clinical research experience, with at least 2 years in a project management role as a team leader. Training or experience in vaccine development and/or IND study management highly desirable.

Physical Capabilities: Ability to travel up to 30% of time to international field sites. Required Licenses, Certification or Registration: Project Management certification
desirable, but not required.

Work Environment: Office environment; Occasional on-site work at international field sites. 

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check.  

HJF is an equal opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.